1. Pulse Report Introduction
It has been a goal of the HCC Leadership to streamline and add more value to the Full HCC Meetings. If you attended the last meeting you were introduced to the new format where training sessions will now be provided. In addition to the new meeting format we wanted to offer a “newsletter” of sorts to provide the membership with project updates and current issues in regard to the HCC. We have titled this The Pulse Report, and it will be sent out with the Full Meeting agenda for review. This allows the membership an early chance to see the current events and come to the meeting with questions or concerns.
2. GAP Analysis
The Executive Board has voted to award Vantage Point Consulting the bid for helping the HCC conduct a GAP Analysis. The four main goals of the project are as follows.
Conduct an assessment of communications by discipline
Conduct an assessment of sub-group process flow
Conduct an assessment of training and exercise by discipline
Conduct and an assessment of assets both shareable and stationary purchased with ASPR grant funds.
3. D3 HCC Clinical Advisor
With this year’s new grant funding there was a requirement added by ASPR for every Healthcare Coalition to employ the services of a Clinical Advisor. The HCC Clinical Advisor provides clinical advisement and leadership to the HCC by engaging healthcare delivery system clinical leaders to advance acute medical surge planning. The Executive Board would like to introduce our selection for this position, Dr. Sara Brown. Dr. Brown has been a physician for many years within the Parkview Health System and brings a solid background in Emergency and Preparedness efforts.
4. Website
We are nearing the end of this project and will soon go live with the new website. This site will be a valuable resource for both members and the general public. Additionally, we are creating a logo specifically for the D3 Healthcare Coalition
5. Budget Status
The grant cycle for 2018-2019 Budget Period has closed effective June 30th, 2019. ISDH used the month of July and August to complete their close-out process and prepare for the next budget cycle. The current Budget Period we are working from opened July 1st 2019- June 30th, 2020. We do have carry over funds in addition to our established budget to use this cycle. ISDH requested we wait until October before submitting any new invoices.
RAVE Mass Notification System- Bluffton Regional Hospital/Wells County
MCI Trailer- Noble County
Stop The Bleed Prop Kits – D3 Health Dept. 1 each for community use
Decatur FD RTF Medical Response Kits
Noble County EMA- Disaster Preparedness Bags
6. 2020 Meeting dates and location
The HCC Leadership believes that we finally have regained some of the rhythm in the meetings and having the ability for the sub-groups to meet on site prior to the full meeting has been beneficial to maintaining participation. That being said we believe it is time to evaluate our meeting dates/times and locations so we can secure a venue for next year’s meetings. We are exploring options with the understanding the venue needs enough breakout rooms for subgroup and a space large enough for the full meetings. Obviously before any changes would occur we would survey the membership.
· At this time the following timeline has worked for most:
· 2nd Friday every other month beginning at 1pm – Full meeting
· 2nd Friday every other month, beginning at 10am for some sub-groups
If you have an opinion on this subject please weigh in to the group response
7. TRAC
Recently, members of the HCC E-Board met with the leadership of the Trauma Regional Advisory Council which included Allen County Health Commissioner Dr. Deb McMahan and Parkview’s Lisa Hollister to discuss our two groups and how better we can collaborate on initiatives and projects together. This meeting resulted in TRAC becoming an official Sub-Group as part of the E-Board. Lisa Hollister is the lead representative for this discipline and we are excited to have TRAC as part of TEAM.
8. District Exercise
We are exploring an option to host an exercise by the end of this calendar year for those that still need a qualifying exercise. A survey has been sent to the membership to assess the need for an exercise; if you are interested please complete survey promptly. Once we obtain the results of the survey a decision will made on whether or not to host an exercise.
9. EMResources/eICS Status
Matt Brokaw and Deb Holbrook have been involved in the updates of the EMResources and eICS components of Juvare. Simple answer it has been drawn back by ISDH to correct administrative rights and access. We are involved and part of the local team once it is re-released and will assist in making sure everyone has the correct access and are able to enter resources and personnel appropriately.
10. Attachment A Summery
At the last full meeting Matt Brokaw provided a calendar to the membership which provided a monthly snapshot of meetings and Attachment A Deliverable deadlines. Deb has prepared a presentation that will be delivered at the Full HCC meeting on 10/11/19. The goal of Deb’s presentation is to enlighten everyone with the expectations for Attachment A Deliverable completion, engage with those members that have the expertise to assist with completion and encourage involvement with full membership.
11. IHEPS Reimbursement
Those to which this applies, we are waiting for all those that are eligible to receive reimbursement to submit their documentation so that funding can be distributed all at once. Please don’t delay submitting as others are waiting on your submission before being reimbursed.
12. Stop the Bleed Training
The D3 Healthcare Coalition has fully endorsed the efforts of the District 3 EMS partners to go forward in providing training in for the Stop the Bleed campaign to District schools as a bipartisan effort to meet HB1063 passed earlier in the year.